Rules and Procedures
The following Rules and Procedures have been set forth and established by the Gingerbread House Event Committee for the purpose of the 3rd Annual 2012 Gingerbread House Event. Please retain these sheets for your records. For additional information, contact the Event Registration Coordinator by email at .
Entering and Qualifying to Enter:
To register for the event, you can register: online via PayPal, email, or drop off a completed registration form in an envelope at the Parkinson Recreation Centre or the Burger Baron. We will also be accepting registrations at the event. Entry numbers will be assigned upon receipt of completed entry forms, and pre-registered competitors will receive an e-mail with an entry number confirming their entry into the 2012 Gingerbread House Event.
Only one (1) entry per entry form is permitted.
The 2012 Gingerbread House Event Entry Form must be signed by the individual entering the event. If the individual is younger than the age of nineteen (19) by the date of the event, a signature from a parent or legal guardian is required in conjunction with the minor’s signature.
Team Entries are allowed for entry under the following guidelines.
- Please complete one (1) entry form for the team that includes only the team captain’s contact information. In the case of school groups entering the event, the classroom teacher should be listed as the team captain and provide his or her contact information.
- Complete the team entry form on page two with the other team member’s first and last names and their age.
- A signature from a parent or legal guardian will still be required for each team member under nineteen (19) years of age.
- In the event a Team Entry places in the event, the team captain will be the recipient of any prizes. Distribution or splitting of any prize, ribbon(s), or plaque will be left to the team captain to determine.
- A Team is defined as two (2) to four (4) individuals working on a single entry. No more than four (4) individuals are allowed to work on a single entry.
Due to space, only a limited number of entries will be accepted into the event.
The Event Committee reserves the right to refuse any entry deemed inappropriate.
The EVENT Committee understands that situations may cause competitors to withdraw from the event. Entrants withdrawing after December 9th, 2012 will forfeit their entry fees. In the event that you are no longer able to compete, please email .
The following guidelines exist for each of the categories listed below.
- Each entry of any category (except Chef), is limited to no more than four (4) individuals working on the entry.
- If individuals working on a single entry are of different ages and would be in different categories independently, the entry will be placed in the appropriate category for the oldest individual in the group.
- Individuals eighteen (18) years of age but still enrolled in high school may compete in the Youth Category as a member of a Team Entry. Student ID must be shown at the event.
The following categories are open for entry into the 2012 Gingerbread House Event at the Parkinson Recreation Centre at 1800 Parkinson Way, Kelowna, BC:
|Adult Open||Individuals eighteen (18) years of age and older entering as a Single Entrant or a Team.|
|Youth Open||Individuals between five (5) and seventeen (17) years of age entering as a Single Entrant or a Team.|
Placing and Prizes:
Adult Category Grand Prize Winner – $300, Trophy
Youth Category Grand Prize Winner – $100, Trophy
Viewers Choice Award Winner – Trophy
Awards will be placed at the winning entries between 4pm and 4:30pm. The viewer’s choice award will be awarded at 4:30pm. Winners may claim their prizes at the registration table.
Size Limitations, Identification, and Description:
Not to exceed 24 inches high, 24 inches wide and 24 inches long. Entry must be placed on a board base. We suggest using ½” or ¾” plywood as a base for your entry. Entries combined with a base must not be larger than the maximum dimensions listed above. If you wish to install “legs” on the underside of your base, the legs are considered as part of the base and should not cause the entry’s height to exceed 24 inches.
Write your name and address on the underside of your base.
INCLUDE with your gingerbread entry a typed description of your entry up to one page in length. Include any unique features about your gingerbread entry and materials used in the construction process. The top of your sheet should have the name of your gingerbread entry. The description will ONLY be used for publicity and for display purposes; the judges may read the description but will not be used for judging purposes unless requested by the Head Judge.
Judging Process and Judging Criteria:
All entries MUST be received no later than 3pm on Sunday, December 16th, 2012. Winners will be announced the same day after 4pm.
Entries will be judged based on three criteria:
- First Impression
(The theme should be the competitor’s own and consistent throughout the entry. There is no required theme for the event.)
Note: It should be noticeable that the construction is of gingerbread.
All rulings by the judges are independent and final. They are in no way influenced by Parkinson Recreation Centre Staff or Okanagan Boys and Girls Club Staff except those specifically performing the judging. In the event of a tie, the event Head Judge will be asked to break the tie.
Materials and Construction:
Except for the base, entries must be constructed and composed entirely of edible materials. The main structure should be constructed primarily of gingerbread. Paint and/or ribbon may be used to decorate the outer edge of your plywood base (not to exceed the length and/or width of the base). Any entry with non-edible components will be automatically disqualified.
Candies must be unwrapped and free of any non-edible materials such as lollipop sticks. Edible materials are not limited to sweets.
No artificial display materials, such as Styrofoam or interior lighting, are to be used in the construction or decoration of the entry.
All entries must be solely constructed by the individual(s) entering the event. Youth competitors may be supervised, for safety precautions, by a parent, legal guardian, or classroom teacher. However, all entry design, construction, and decoration must be done solely by the individual(s) entering the event. (Acceptable supervision example: When youth competitors require assistance with operating the oven and/or stovetop.)
The entries are not limited to the structure of a house. Competitors are welcome and encouraged to uniquely design their entry for the event, as long as the entry is in keeping with the event Rules and Procedures and the Judging Criteria.
The Event Judging Committee reserves the right to refuse any entry deemed inappropriate.
Entry Check-in and Entry Pick-up:
Completed entries must be delivered to the Parkinson Recreation Centre on Sunday, December 16th, 2012 between 10am and 3pm.
The Drop-off area will be at the main entrance of Parkinson Recreation Centre. Vehicles will be allowed a maximum of fifteen (15) minutes for unloading entries. Violators may be disqualified from the event. Please be aware that the neither the Parkinson Recreation Centre nor the Event Staff are permitted to assist in the direct transportation of any entry; this is for the safety of the event entries.
Entry Check-In will proceed in the following order:
- Check-in at the registration tables located in the McIntosh Banquet Room. Signs will be posted at the entrance.
- Line up at the photography station located along the wall of the McIntosh Banquet Room.
- Entry placement, predetermined by the entry number, will be assigned upon check-in and an event volunteer will direct entrants to their display section.
If you wish to keep your entry, you may pick it up between 5pm and 6pm on the day of the event. Entries not picked up will be discarded. Entries may NOT be picked up prior to 5pm.
Entries will be on display and viewable by the public until 5pm on Sunday, December 16th, 2012.